Civil Registry

CIVIL REGISTRY

REQUESTING A CERTIFIED COPY OF BIRTH, MARRIAGE AND DEATH

Civil Registry documents such as birth, marriage and death certificates may be availed by securing a certified transcript or photocopy from the office.

  Requirements:

  • NO REQUIREMENTS

  Fees:

  • Birth Certificate Fee                                     ₱60.00 + ₱30.00 documentary stamp
  • Marriage Certificate Fee                             ₱60.00 + ₱30.00 documentary stamp
  • Death Certificate Fee                                   ₱60.00 + ₱30.00 documentary stamp
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Fill-up slip and submit it to MCR Staff1. Receives the slip10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
WILBERT C. FELLO
Administrative Aide
2. Client waits2. Searches and verifies for the availability of records30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
WILBERT C. FELLO
Administrative Aide

REGISTRATION OF BIRTH AND MARRIAGE CERTIFICATES

Republic Act No. 3753 mandates thee establishment of a civil register in the Philippines where acts, legal instruments and court decrees concerning the civil status of person shall be recorded.

 

The birth of the child, being a vital event of a person, shall be registered within thirty (30) days from the time of birth in the Office of the Civil Registrar of the City / Municipality where the birth occurred.

 

For ordinary marriage, the time for submission of the Certificate of Marriage is fifteen (15) days following the solemnization of marriage while for marriage exempt from license requirement, the prescribed period is thirty (30) days at the place where the marriage was solemnized.

 

  Requirements:

  • Certificate of Live Birth (COLB) or Marriage Contract

 

  Fees:

  • RA 9255                                            P 200.00
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Present document for registration1. Receives the document4 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT C. FELLO
Administrative Aide
2. Client waits2. Examines the document, whether it is submitted on time / delayed and the entries are properly filled-up10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
3. Client waits3. Prepares and registers the documents as per the data supplied by the informant. MCR signs the registered document.30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT C. FELLO
Administrative Aide
4. Receives the registered document4. Gives the registered document1 minuteMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT C. FELLO
Administrative Aide

REGISTRATION OF DEATH CERTIFICATES

We register the fact of death of a person in order to record the termination of his civil rights.

It shall be the responsibility of the nearest relative or spouse who has knowledge of the death to report the same within forty-eight (48) hours if the deceased died without medical attendance.

The health officer shall examine and sign the death certificate and direct the registration of the death certificate to the Office of the Civil Registrar within the reglamentary period of thirty (30) days.

  Requirements:

  • Death Certificate
  • Transfer of Cadaver (if death occurred outside Indang)

  Fees:

  • Death Certificate                                          NO FEE
  • Burial Permit                                                ₱ 200.00
  • Transfer of Cadaver                                    ₱ 200.00
  • Exhumation Permit                                     ₱ 100.00
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Present document for registration1. Receives and examines the document, whether it is submitted on time / delayed and the entries are property filled-up10 minutesMERCI A. CHAVEZ
Municipal Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
2. Client waits2. If the person died within Indang, the RHU Staff prepares the death certificate as per the data supplied by the informant.30 minutesEDUARDO F. RAMOS
Sanitary Inspector
3. Goes to the attending physician for the cause of death.3. Examines and signs the document. Issues burial / transfer permit and advice client to return to MCR with the signed document for registration.Private / Municipal Health Officer
4. If the place of burial is at the Indang Municipal Cemetery, the client is advised to see the cemetery and pay4. Verifies the number, size and last payment of burial lot. Assess and issues the required receipt.VIRGILIIO CORREO
Cemetery Caretaker
MELINDA PASCION
Cash Clerk
5. If the person dies in hospital, the informant should secure death certificate from the hospital, certified by the attending physician for issuance of burial permit at the Municipal Health Office.5. Issues burial permitEDUARDO F. RAMOS
Sanitary Inspector
6. Pays burial / transfer permit6. Issues burial / transfer receipt.10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
7. Submits the death certificate for registration
7. Receives, registers and signs the document.
10 minutes
MERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
8. Receives the registered death certificate.
8. Gives the registered death certificate.
1 minute
MERCI A. CHAVEZ
Mun. Civil Registrar
FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III

DELAYED REGISTRATION OF CIVIL REGISTRY RECORDS

Delayed registration of birth, marriage, death and court decrees – like ordinary registration made at the time of the event – shall be filed at the Office of the Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register within thirty (30) days.

  Requirements:

  • NSO Certification (PSA)
  • Baptismal Certificate / Baby Book
  • School Records / Voter’s Affidavit/ Marriage Contract
  • Certified True Copy of Marriage or Death Certificate
  • Affidavit of Delayed Registration
  • Affidavit of Two (2) Disinterested Persons

  Fees:

  • Affidavit Fee                                                  200.00
  • RA 9255                                                         ₱200.00
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Present document for delayed registration.1. Verifies from the archive whether the record for late registration is available.30 minutesMERCI A. CHAVEZ
Municipal Civil
Registrar FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
2. Submits the supporting documents2. Examines the supporting documents15 minutesMERCI A. CHAVEZ
Municipal Civil
Registrar FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
3. Gives the required information3. Interviews the client30 minutesMERCI A. CHAVEZ
Municipal Civil
Registrar FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
4. Goes to Mayor's 4. Preapares the Affidavit of Late Registration and Affidavit of Two Disinterested Persons.TERESITA E. BABAAN
Bookbinder II
5. Pays the required fee5. Issues the required receipt.10 minutesMELINDA PASCION
Revenue Collection Clerk I
66. Advises the client to come back after 10 day reglamentary publication period. MCR staff prepares the document as per the data supplied by the informant.5 minutesMERCI A. CHAVEZ
Municipal Civil
Registrar FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III
7. Returns to the Office to claim the registered documents.7. Releases the duly signed registered documents.2 minutesMERCI A. CHAVEZ
Municipal Civil
Registrar FLORA B. SIDAMON
Asst. Reg. Officer
MIA ROCHELL ESTACION
Clerk III

REQUESTING ENDORSEMENT OF REGISTRY RECORDS TO THE CIVIL REGISTRAR - GENERAL

As a Rule, all civil registrars shall submit civil registry documents to the Office of the Civil Registrar – General (OCRG) thru their respective NSO provincial offices within the first ten (10) days of each month.

There are instances when the NSO cannot issue copy/copies to the party because their Office have no available record in its archive, or the current documents is still with the NSO provincial office being processed.

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the needed document on a piecemeal basis to the NSO.

  Requirements:

  • PSA Negative Result Certification
  • Requested document for endorsement (if client has a copy to facilitate verification)

  Fees:

  • Endorsement Fee                                        P100.00
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
Presents the PSA negative certification (updated issued not later than 6 months)Searches and verifies for the availability or records

If record is found, the MCR staff prepares a true copy of the document
30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT FELLO
Administrative Aide
Requests for an endorsement of his/her record to PSA30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT FELLO
Administrative Aide
Plays the required feeIssues the required receipt10 minutesMELINDA PASCION
Revenue Collection Clerk I
Client waits.Examines and signs the document for completeness10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
Instructs the client to return to the MCR Office to get the copy of the file received by NSO and follow-up the document after 7 to 10 days10 minutesFLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
MCR Staff submits the document to the Provincial Census Office (PSO), Trece Martires City, Cavite through LBC2 hoursFLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III

APPLICATION FOR A MARRIAGE LICENSE

Where a marriage license is required, each of the contracting parties shall file separates sworn application for such license with the proper local civil registrar of the place where either or both of the contracting parties reside.

The local civil registrar concerned shall enter all applications for marriage license filed with him in a registry book strictly in the order in which the same are received.

 When the license is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contracting parties have not made use to it.

  Requirements:

  • CENOMAR (Certificate of No Marriage)
  • Certified Copy of Birth Certificates of Applicants/ Baptismal
  • Pre-Marriage Counseling Certificate
  • Parental Consent if applicant is 18 years old but below 21 years old
  • Parental Advice if applicant is 21 years old but below 25 years old
  • At least one of the contracting parties must be a resident of a place where the local civil registry office is located.
  • Annulment / Divorced Papers (for annulled or divorced applicants)
  • Death Certificate of Spouse (for widow/widower)

  Fees:

  • Application Fee                                            P300.00
  • License Fee                                                  P    2.00
  • Additional License Fee                               P  50.00
  • Solemnization Fee (Mayor)                        P300.00
  • Pre-Marriage Counseling Fee                   P  50.00
  • Family Planning                                           P  50.00


  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Presents the required documents1. Examines the presented documents10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT FELLO
Administrative Aide
2. Gives information2. Interviews the client30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
WILBERT FELLO
Administrative Aide
3. Client waits3. Types the application30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
4. Pays the required application fees4. Issues the required receipt10 minutesMELINDA PASCION
Revenue Collection Clerk I
5. Reviews and checks the information on the prepared application5. Presents the application10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer

REGISTRATION OF LEGAL INSTRUMENTS / LEGITIMATION OF NATURAL CHILD / RA 9255

  • As a general rule, all legal instruments shall be registered in the civil registry of the place where they where executes except the following:
  • Affidavit of reappearance – where the parties to the subsequent marriage are residing;
  • Marriage Settlement – where the marriage was recorded;
  • Admission of Paternity; and
  • Acknowledgement; Legitimation; Voluntary Emancipation of Minor; Parental Authorization or Ratification of Artificial Insemination – where the birth of the child was recorded.

RA 9255 is an act allowing illegitimate children to use the surname of father.

Not falling under the aforementioned exceptions are the following registrable instruments:

  1. Acknowledgement
  2. Acquisition of citizenship
  3. Certificate of legal capacity to contract marriage
  4. Option to elect Philippine citizenship
  5. Partition and distribution o properties of spouses and delivery of the children’s legitime; and

Waiver of rights interests of absolute community.

Requirements:

  • LEGAL INSTRUMENT
  • LEGITIMATION OF NATURAL CHILD
  • CENOMAR (Certificate of No Marriage)
  • Marriage Contract of Parents
  • Birth Certificate of the child
  • Joint Affidavit of Legitimation of the parents
  • Affidavit of Acknowledgement of paternity
  • Legitimation Fee
  • RA 9255
  • Birth Certificate of the child
  • Affidavit to use the surname of the father
  • Public document / Private handwritten document

  Fees:

  • RA 9255
                           Registration Fee         P200.00
  • Legitimation of the Natural Child
                           Legitimation Fee        P100.00
  • How to Avail of this Service
STEPS / PROCESSDURATIONPERSON RESPONSIBLE
CLIENTPROVIDER
1. Present the required documents1. Verifies the presented documents15 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
MIA ROCHELLE P. ESTACION
Clerk III
2. Client waits2. Prepares the Affidavits30 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
IA ROCHELLE P. ESTACION
Clerk III
3. Pays the required fee3. Issues the required receipt10 minutesMelinda Pascion
Revenue Collection Clerk I
4. Client waits4. Enters the legal instrument to Registry Book and annotates the same to the affected record10 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
5. Client waits5. Prepares the annotates civil registry record45 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
IA ROCHELLE P. ESTACION
Clerk III
6. Receives the documents6. Releases the documents3 minutesMERCI A. CHAVEZ
Mun. Civil Registrar
FLORA SIDAMON
Asst. Reg. Officer
IA ROCHELLE P. ESTACION
Clerk III